Office Administrator

Company Overview:

Dr. Reddy’s Laboratories Ltd. (“Dr. Reddy’s”) is a leading multinational pharmaceutical company based across global locations. Each of our 24,000 plus employees comes to work every day for one collective purpose: to accelerate access to affordable and innovative medicines becauseGood Health Can’t Wait.

Location:Dr. Reddy’s (UK) Ltd, Cambridge (UK)

Main tasks:

General duties for all site functions:

• Visitor management – manage the front desk, greeting visitors, managing the visitors book, issuing visitor badges and coordinating with local contact
• Maintain contractors / deliveries and direct accordingly including permit to work issuing
• Answer main telephone and directing calls
• Maintain both incoming and outgoing mail. Distribute incoming external post and ensure franking machine has credit. Be responsible for making sure the daily outgoing post is franked and taken to the external mail point on the Science Park.
• Organise booking of couriers
• Organise booking of taxis when required
• Maintain stationery supplies and ordering system
• Organise lunches / refreshments and book outside catering as and when required
• Book travel and stay for all employees as required
• Support in Visa application process / documentation (arranging visa invites etc.) in consultation with HR and external service providers.
• Arrange accommodation and transportation for visitors to Cambridge
• Assist Operations Manager in Operations / Facilities administration

EUG admin support:

• Manage mobile phone handsets and sim cards keeping IT tracker updated for audit purposes
• Manager expense reports for senior leaders.
• Distribute as appropriate external post received at Cambridge to home based employees
• Maintain the system for Purchase Order requests, including raising PO’s, non-PO invoices, dealing with queries, submitting invoices to Finance, assisting with invoice queries.

Technical Skills & Qualification required:

• Graduate in any discipline with previous experience in Office Administration / Front desk role.
• Good to have experience in SAP to maintain purchase order requests, including raising PO’s, non-PO invoices.
• Good work experience in MS Office Suite, E-mail management, Communication platform like MS Teams for internal and external communications

Soft Skills:

• Must be a people’s person and build positive relationships with internal and external stakeholders.
• Excellent verbal and written communication skills.
• Keen to learn new things and take ownership of tasks proactively.
• Strong attention to detail to ensure accuracy.
• Ability to stay organised and prioritize tasks while managing multiple responsibilities.
• Handling inquiries and concerns with patience and professionalism.