Job summary

Are you looking for an exciting new challenge in a place to take your career to the next level? Would you like to join a friendly, progressive, innovative team and play a part in the transformation of pathology services across South Yorkshire and Bassetlaw? Do you want to work in a fully UKAS-accredited, modern laboratory environment where you can make a difference?

South Yorkshire and Bassetlaw is divided into several specialist departments including Automated Blood Sciences, Specialist Blood Sciences, Blood Transfusion, Point of Care Testing, Microbiology, Virology and Histology. These departments have laboratories at both the Northern General Hospital and the Royal Hallamshire Hospital in Sheffield and in some instances are also networked with other external NHS Trusts. The Directorate provides an analytical service that assists in the diagnosis of infection and disease in inpatients, outpatients, and community services in addition to offering specialist testing services to other hospitals.

This role sits within the Blood Sciences Admin Team who provide admin support based at Rotherham Hospital and requires an experienced and proactive Departmental Secretary with a proven track record in team working in a hospital environment. The post holder must have a proven ability of working independently and take a proactive approach in their work.

Working Pattern: Monday, Tuesday, and Wednesday.

Main duties of the job

Provision of a flexible administrative support service across the department as required by workload demands and agree priorities in liaison with the Administration Lead and/or Laboratory Managers. In conjunction with line manager create, prepare, and format protocols, procedures and quality documentation for the department and directorate document control systems, , Q-Pulse. Print and distribute sensitive reports. To participate in the audit of processes within the administration function as required by the Quality Management System to assist in the clinical governance of the service. To pass on the enquiry to and to take and pass on appropriate messages promptly and efficiently and in a methodical and professional manner. Arrange and service external, directorate and department meetings and in consultation with meeting chairs formulate agendas, co-ordinate papers, produce and distribute minutes of meetings and follow up action points arising. Maintain a high standard of accuracy with keyboard skills. Undertake photocopying, printing, scanning, sorting and distribution of documents to respective staff within the department. Demonstrate working procedures and communicate own knowledge and understanding to others and provide advice and guidance and basic training to less experienced staff. Undertakes other duties commensurate with grade, as and when required.

About us

You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

STHFT operates with a budget of £ bn, has a workforce of over 18,500 employees, covers five hospital sites, provides care from over forty community settings, and has an excellent reputation for research.

As an organisation we value and respect our staff and the community we serve. We provide excellent staff benefits; this includes commitment to professional development but also many initiatives to support employees in balancing their personal and professional lives.

Are you looking for an exciting new challenge in a place to take your career to the next level? Would you like to join a friendly, progressive, innovative team and play a part in the transformation of pathology services across South Yorkshire and Bassetlaw? Do you want to work in a fully UKAS-accredited, modern laboratory environment where you can make a difference?

Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Education and Qualifications

Essential

GCSE in English and Maths at grade C/4 or above or equivalent qualification/experience. NVQ level 3 in Business administration or equivalent qualification or experience

Desirable

ECDL or evidence of short courses in all core Microsoft Office Applications (Outlook, Word, PowerPoint, Excel)

Experience

Essential

Relevant experience of secretarial/ clerical/administration duties Experience of meeting objectives and deadlines in a fast-paced environment Experience of producing documents to a high standard of presentation with good accuracy Experience of working in a confidential environment

Desirable

Experience with NHS/Healthcare software systems Audio typing experience Experience working as a Medical Secretary/admin role in healthcare setting

Skills and Knowledge

Essential

Working knowledge of Microsoft Office package (word, excel, access etc) Effective Communication skills, written and oral Able to work in a methodical & analytical manner. Prioritise work, meet deadlines & utilise good organisational skills Ability to build relationships, work under pressure, and contribute to a high-quality service Commitment to role