Job summary

This is an exciting opportunity to join the Blood Sciences Department at Hywel Dda University Health Board. Applications are invited from efficient, motivated and suitably qualified individuals for the part-time Band 4 Senior Medical Secretary position within the Biochemistry/Haematology departments. The post will primarily be based at Prince Philip Hospital site but there will be an expectation to work and provide cover across any of the four Health Board sites as required.

Experience of Microsoft Word, Excel, Power point and E-mail coupled with proven secretarial skills (including audio typing) and previous experience of medical terminology is essential. You will be required to use the Health Board's patient database system and other relevant IT packages.

Main duties of the job

Working 15 hours per week, the successful candidate will be required to undertake a wide range of duties appropriate to the post and job description to support a comprehensive secretarial service to the Blood Sciences department.

The post holder will be expected to demonstrate excellent organisation skills and be flexible and adaptable in their approach to work. Using initiative, tact and diplomacy where appropriate and possess excellent communication skills.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.

Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.

Two integrated care centres (Aberaeron and Cardigan, Ceredigion).

Community facilities, including:

48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes.

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Job description

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 20/01/2025.

Person Specification

Qualifications and Knowledge

Essential

Level 3 qualification ( A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / office skills and knowledge experience of a full range of duties working in an administrative / office environment Knowledge of Medical / Healthcare Terminology

Desirable

Secretarial training

Language Skills

Desirable

Welsh Speaker (Level 1)

Experience

Essential

Experience of working in an administrative / office environment Familiar and competent with Microsoft IT packages, especially Word, Excel and Powerpoint Experience of setting up spreadsheets, databases Familiar and confident using email and searching the internet

Desirable

Experience of working in a multidisciplinary team.