Contract Administrator

About Herspiegel Consulting

Herspiegel Consulting, recognized as one of Pennsylvania’s “Best Places to Work”, is a premier management consulting firm specializing in the pharmaceutical and biotechnology sectors. We partner with clients to develop and execute brand strategies from preclinical phases through product launch and commercialization. Our core services include market assessment, brand positioning, launch planning, lifecycle management, thought leader engagement, and marketing/sales force enablement.

Position Overview

We are seeking a highly organized and detail-oriented Contract Administrator, reporting to the Executive Vice President of Finance and Legal, to join our growing team. The ideal candidate brings a strong understanding of business and regulatory frameworks, with hands-on experience managing contracts within professional services or the pharmaceutical industry.

Key Responsibilities

• Manage the full contract lifecycle—from initial drafting and review through execution, compliance, and renewal.
• Ensure all contracts comply with applicable laws, regulations, and internal policies.
• Identify contractual risks and propose mitigation strategies.
• Streamline contracting processes to improve efficiency and turnaround times.
• Collaborate closely with internal teams (e.g., Operations, Finance, Business Development) and external stakeholders to support contract execution.
• Maintain accurate, well-organized records of all contractual activities and documents.
• Work with standard contract types such as NDAs, MSAs, and SOWs.
• Maintain an organized digital file structure using SharePoint or similar tools.
• Effectively manage multiple projects and deadlines simultaneously.

Qualifications

• Minimum of 2 years of experience in B2B contract drafting, review, or administration.
• Experience in professional services or life sciences environments is preferred.
• Contract negotiation experience is a plus.
• Strong writing and documentation skills with exceptional attention to detail.
• Familiarity with compliance requirements in a B2B or regulated industry setting.
• Proven ability to manage and organize electronic document repositories, ideally in SharePoint.
• Strong cross-functional communication and project management skills.
• Understanding of how legal and contracting functions intersect with business operations, finance, and risk management.

Why Join Herspiegel?

You’ll be part of a collaborative and forward-thinking consulting firm that values integrity, innovation, and impact. We offer a dynamic work environment with opportunities for professional growth and meaningful contributions to high-impact projects in the life sciences industry.