Systems Coordinator

Job Title: Systems Coordinator

Team: Systems

Location: Solihull Regional Office (West Midlands) – occasional travel to Head Office in Gerrards Cross (Buckinghamshire) and Live TSL Construction sites.

Reports to: Senior Systems Manager

TSL – About us

TSL is a leading technical engineering and construction partner operating across EMEA, the Americas and APAC.

We are committed to creating the spaces to power the fourth industrial revolution, whilst ensuring we leave a positive environmental and social legacy for communities across the world. Specialising in Data Centres, Advanced Manufacturing, Logistics, Food and Pharmaceuticals, we are proud to deliver outstanding turnkey projects at speed, without compromise on safety or quality.

Role Overview

The Systems Coordinator will provide valuable support to the Senior Systems Manager and the wider Systems Team, contributing to a variety of projects that enhance the way we work as a business. This is a hands-on, detail-focused role involving SOP development, document control, SharePoint coordination, training support, and general administrative tasks.

This position requires someone who operates with meticulous attention to detail, ensures work is completed to an exceptional standard, and takes pride in delivering outputs that are accurate, thorough, and ready for immediate use. The successful candidate will be guided and supported by the Senior Systems Manager but must also bring a self-starting approach, with the initiative to anticipate needs and follow through without constant direction.

Responsibilities for the Systems Coordinator:

Governance & Process Support

• Support the Systems Team in applying governance processes, policies, and procedures across projects and departments.
• Maintain accurate and consistent system documentation, ensuring it meets company and compliance standards.
• Assist with monitoring activity against governance requirements, helping to flag risks, gaps, or areas for improvement.
• Contribute to quality assurance checks, ensuring outputs are complete, accurate, and ready for immediate use.
• Assist in supporting further systems builds and projects by collecting, reviewing, and analysing data to identify trends, gaps, and opportunities for improvement.

Document Control

• Support the management of central business governance and project documentation in line with ISO 19650 principles.
• Apply version control processes, ensuring only current, approved documents are in circulation.
• Help monitor document quality, structure, and accessibility to ensure they meet business needs.

Standard Operating Procedures (SOPs)

• Work closely with department heads and subject matter experts to research, draft, and update SOPs.
• Ensure all SOPs are written clearly, follow agreed formatting, and are accessible to those who need them.
• Manage review schedules to ensure SOPs remain current and relevant, tracking approvals and updates.
• Organise SOP repositories so they can be easily located and used by teams across the business.

Project Coordination

• Assist in planning and organising systems-related projects, ensuring deadlines and milestones are clearly tracked.
• Coordinate project meetings, prepare agendas, and take accurate minutes with clear action points.
• Help manage trackers and dashboards, ensuring they are regularly updated for reporting purposes.
• Gather data and feedback from stakeholders to support project evaluation and improvement.

SharePoint Platform Support

• Assist with the implementation of the company’s SharePoint platform, working alongside an external developer.
• Help manage document libraries, permissions, and navigation to ensure the platform remains organised and user-friendly.
• Support ongoing improvements by gathering feedback from users and suggesting updates.

General Administration & Team Support

• Provide day-to-day administrative assistance to the Senior Systems Manager and the Systems Team.
• Support the preparation of presentations, reports, and communications for internal and external stakeholders.
• Assist in reviewing and analysing departmental and project data to help identify trends, recurring issues, and potential areas for improvement.
• Organise training sessions for new systems, processes, and governance updates.
• Support with maintaining our training records, training renewals, and follow-up requirements.
• Undertake ad-hoc tasks as required to support special projects or business priorities.

Skills and Experience Required for the SharePoint Developer:

• Good working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional attention to detail and accuracy in all work.
• A-Level or equivalent qualifications (or relevant work experience).

Highly Desirable:

• Experience drafting or editing Standard Operating Procedures.
• Exposure to SharePoint (user or admin level).
• Experience with document control processes.
• Familiarity with Microsoft Power BI, Power Automate, or Power Apps.
• Training in administration, project coordination, or document control.
• Awareness of ISO standards, GDPR, and similar compliance frameworks.

Other Requirements for the Systems Coordinator:

• Valid driving licence.
• Valid passport as the post-holder will need to travel nationally and possibly internationally.
• Eligibility to work in the UK.

Our recruitment team will review your CV and, if you meet our criteria, we will reach out to you for an informal discussion.

Important

As part of our recruitment process, reference checks will be conducted at the job offer stage. By applying for this position, you consent to these checks as a condition of employment.