National AI Awards 2025Discover AI's trailblazers! Join us to celebrate innovation and nominate industry leaders.

Nominate & Attend

Senior Document Controller

IT Staff - Executive Search
London
1 month ago
Create job alert

IT Staff - Executive Search provided pay range

This range is provided by IT Staff - Executive Search. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from IT Staff - Executive Search

CEO & Managing Director of IT Staff - Technical Engineering | Architectural | Pharmaceutical | Data Centres | Construction | Life Sciences

Location:London (Hybrid working possible)

Department:Capital Projects / Engineering / Project Delivery Office

Reports to:Project Manager / Project Director

Status:Full-Time

Start Date:Ideally by August 2025 for onboarding and handover

Vacancy Status:Open – Actively Hiring

Position Summary:

We are seeking a highly organised and proactiveProject Document Controller & Assistantto join our project delivery team in London. The role is vital in supporting large-scale capital projects within our pharmaceutical operations. You will be responsible for managing project documentation and providing administrative support to the wider team, ensuring smooth day-to-day operations and project compliance.

The ideal candidate is detail-oriented, reliable, tech-savvy, and capable of handling confidential information while coordinating with internal and external stakeholders.

Key Responsibilities:

Document Control (approx. 70–80%):

  • Act as the primary administrator and point of contact for the project document control platform (e.g., Aconex, Asite, SharePoint, or equivalent).
  • Maintain and update the document management system, ensuring proper version control, metadata tagging, and audit readiness.
  • Coordinate document workflows: issue, review, approval, and distribution.
  • Ensure all project documentation is accurately filed and organised in accordance with internal procedures and industry standards.
  • Provide support during audits and project reviews by retrieving or compiling documentation.
  • Train or support project team members and suppliers on document submission protocols.

Administrative & Team Support (approx. 20–30%):

  • Assist with meeting coordination: scheduling, agenda preparation, note-taking, and follow-ups.
  • Coordinate travel arrangements and logistics for the project team and visitors.
  • Support internal expense submissions and vendor invoice processing in line with corporate policies.
  • Maintain up-to-date team contact lists, project calendars, and resource trackers.
  • Provide ad hoc support to project managers and engineers as required.

Required Qualifications & Skills:

  • Proven experience in a similar role in a project environment, ideally within engineering, construction, or pharmaceutical industries.
  • Strong working knowledge of document control systems (e.g., Aconex, Viewpoint, SharePoint, or similar platforms).
  • Excellent organizational skills with high attention to detail and accuracy.
  • Strong verbal and written communication skills in English.
  • Proficiency with Microsoft Office Suite (Excel, Outlook, Word, Teams, PowerPoint).
  • Ability to handle sensitive information confidentially and professionally.
  • Capable of working independently and managing multiple priorities.
  • Right to work in the UK.

Preferred Attributes:

  • Experience supporting GMP/GxP or other regulated environments.
  • Familiarity with construction/engineering document lifecycles and transmittal processes.
  • Strong interpersonal skills and a proactive, team-oriented attitude.
  • Willingness to learn and grow into more responsibilities within the project.

Seniority level

  • Seniority levelAssociate

Employment type

  • Employment typeContract

Job function

  • Job functionAdministrative and Project Management
  • IndustriesPharmaceutical Manufacturing and Health and Human Services

Referrals increase your chances of interviewing at IT Staff - Executive Search by 2x

Get notified about new Document Controller jobs inLondon Area, United Kingdom.

Little London, England, United Kingdom 1 week ago

Document Controller (FTC) | International Design Collective | London

London, England, United Kingdom 3 days ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 2 days ago

London, England, United Kingdom 1 month ago

Site Administrator / Document Controller

London, England, United Kingdom 1 week ago

London, England, United Kingdom 2 weeks ago

Greater London, England, United Kingdom 3 months ago

Document Controller for a successful Central London Architecture and Design studio, PLACE CAREERS

London, England, United Kingdom 4 days ago

Business Manager - Vice President - Chief Analytics Office

London, England, United Kingdom 3 days ago

London, England, United Kingdom 3 days ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 3 days ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 3 days ago

London, England, United Kingdom 1 week ago

Faversham, England, United Kingdom 1 month ago

Senior Pre-construction Manager - Office Design and Build

London, England, United Kingdom 3 days ago

Isleworth, England, United Kingdom 2 days ago

London, England, United Kingdom 1 day ago

PCA Program Manager, Project Management Office, Global Central RME

London, England, United Kingdom 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.


#J-18808-Ljbffr

Related Jobs

View all jobs

Senior Document Controller

Document Control & Project Administrator

Senior Specialist, European Country Regulatory Affairs

QV and EHS Technician

Director privacy R&D and CPO

Senior QA Officer, Pharmaceutical

National AI Awards 2025

Subscribe to Future Tech Insights for the latest jobs & insights, direct to your inbox.

By subscribing, you agree to our privacy policy and terms of service.

Industry Insights

Discover insightful articles, industry insights, expert tips, and curated resources.

10 Biotechnology Recruitment Agencies in the UK You Should Know (2025 Job‑Seeker Guide)

The UK’s biotech boom—fueled by the £650 million Life Sciences Vision Fund and rapid mRNA, cell & gene‑therapy adoption—continues to outpace talent supply. Lightcast reported +45 % year‑on‑year growth in UK adverts mentioning “CRISPR”, “GMP bioprocess” or “cell therapy” during Q1 2025. Yet only about 25,000 specialised biotech professionals work nationwide, while monthly live vacancies average 1,800–2,100. All data verified 22 July 2025; re‑audit quarterly for freshness.. Specialist recruiters remain critical for tapping stealth roles, benchmarking salaries and streamlining the lab‑tour interview gauntlet. We reviewed 60 + consultancies and kept only agencies with: A registered UK head office (Companies House). A dedicated Biotechnology / Life‑Sciences practice. At least five UK biotech roles advertised between March and June 2025. Below you’ll find a hiring‑landscape snapshot, a quick directory of 10 vetted agencies, salary medians, in‑demand skills, interview expectations, FAQs and next steps—mirroring our AI and quantum guides.

Biotech Jobs Skills Radar 2026: Emerging Tools, Platforms & Technologies to Learn Now

The UK biotechnology sector is entering a new era—fuelled by AI integration, synthetic biology, and next-gen diagnostics. With biotech investment breaking records and a surge in demand for skilled talent across R&D, biomanufacturing, and regulatory fields, it’s vital for job seekers to future-proof their skillsets. Welcome to the Biotech Jobs Skills Radar 2026—a forward-looking guide to the emerging tools, lab techniques, platforms, and digital skills driving hiring in the UK's biotechnology industry. This radar is updated annually to help students, researchers, and transitioning professionals stay competitive in a fast-changing landscape.

How to Find Hidden Biotechnology Jobs in the UK Using Professional Bodies like the RSB, BIA, BioIndustry Association & More

The UK biotechnology sector is thriving. From cutting-edge gene therapies and synthetic biology to bio-manufacturing and agricultural innovation, the demand for skilled biotech professionals continues to grow. Yet many of the best opportunities—particularly in early-stage companies, startups, and research-intensive roles—are never listed on conventional job boards. So where do these hidden biotech jobs live? Often, they’re shared through word-of-mouth, member networks, or professional communities—especially those associated with leading biotech institutions and associations. Whether you’re a graduate looking for your first role, a research scientist ready to move into industry, or a regulatory professional seeking your next challenge, joining the right professional bodies can give you exclusive access to job leads, collaborations, and insider opportunities. In this article, we’ll show you how to strategically leverage UK-based organisations such as the Royal Society of Biology (RSB), BioIndustry Association (BIA), and Biotech and Life Sciences Networks to uncover hidden jobs and build a long-term, sustainable career in biotechnology.