Marketing Assistant

Job Title:Marketing Assistant

Job Type:12 Months Fixed Term Contract

Employment Start Date:ASAP

Hours of work:Mon – Fri (35 hours a week)

Onsite requirement:This will be a hybrid role, with 3 days per week on site.

Industry:Pharmaceuticals

Location:West London, England

Salary:£31,050 per annum holidays, sick pay, pension

Education required:

To be eligible for this placement you must have graduated from a UK university in the last 2 years, and be educated to degree level in Life Sciences, Business, Marketing or similar.

Our client has an exciting opportunity for a Graduate in Marketing to come join the team.

As a global healthcare leader, Our Client has one of the most exciting product pipelines in the industry today. Our mission is to improve patients' lives by providing customers with innovative science and differentiated healthcare solutions delivered by diverse and engaged talent with integrity, passion and focus on performance. Our mission is brought to life by talented, performance driven people. Working with our client, creativity and diversity are encouraged, effort is recognised, success is celebrated, and people feel valued and listened to.

The successful candidate will have the opportunity to get involved and gain exposure to many different areas within the business and will support the Marketing team in managing all relevant business processes. Some of the duties are listed below:

• Development and delivery of specific projects that will achieve overall brand objectives, such as the organisation and management of congresses
• Supporting the development and management of marketing materials
• Providing analytical support to feed into launch plans, KOL engagement plans, brand plans, sales planning, campaign tracking tools etc.
• Budget Management
• Vendor management
• Raising purchase orders, goods receipting
• Financial reconciliations and tracking spend​
• Ensure all campaigns are executed in line with our clients compliance requirements
• Manage documents through the approval process and ensure compliance with relevant SOP process steps and liaising with agencies.
• Manage withdrawals of materials and/ or arranging re-certification and archiving of materials as needed. ​
• Support with the preparation of contracts and agreements as required
• Contract management support regarding interactions with healthcare professionals, agencies and other third parties, including putting in place confidentiality agreements
• Managing processes relating to disclosure of payments to HCPs etc. as required
• Co-ordination of team meetings
• Maintaining records on behalf of the team and keeping documentation for team use
• Organisation of itineraries and logistics for ongoing department/franchise activities
• Being a champion for communications- ensuring structured communications and timely responses /support for the field team (KAM)

What are the key ‘jobs to be done’?

Budget Management

• Raising purchase orders, managing Shopping Carts, carrying out invoicing and financial reconciliations, moving finances in LUMOS
• Vendor management in relation to quotes, POs, payments and cost efficiency
• Tracking spend

Vendor/Supplier/Customer Management

• Support with the preparation of contracts, working with Procurement and Legal as needed.
• Contract management support with regard to interactions with healthcare professionals, agencies and other third parties
• Manage processes relating to disclosure of payments to HCPs – Attestations, Salesforce Database and Honorarium Expense Forms
• Onboard HCx and Third Parties as requested; Supplier Lifecycle Management

Project Management

• Support V &A Function on key priority projects across pipeline, early launch V &A, HEOR and commercial pricing
• Help manage agency meetings; ensure projects run smoothly
• Support organisation of Advisory Boards, Steering Committees, Town Halls; arrange logistics
• Support material approvals and updates
• Support with external stakeholder management, including Advisory Boards and Steering Committees
• Desk based research – e.g. internal audits for Sprint Assessment
• Secure internal alignment (across Legal, Medical, Commercial, Patient Engagement and V+A); collaborate across teams to ensure deliverables and timelines are met
• Ensure all activities meet compliance and legal requirements

The successful candidate will benefit from:

• Team oriented atmosphere
• Good work, life balance
• Cutting edge science
• International workforce
• Talent development from within
• Making a difference to patient's lives

Essential Criteria:

• Educated to degree level in Life Sciences or similar
• Must have a clear motivation and ambition to gain experience in a commercial environment
• Full eligibility to work in the UK

Desirable:

• Experience within UK healthcare and pharmaceuticals or marketing environment is an advantage but is not necessary.
• Must have a clear motivation and ambition to gain experience in a commercial environment.
• You will be able to evidence skills transferrable to the business environment (e.g., good time management) and experience of successfully working with teams through work, academic and/or extracurricular activities.

Personal attributes required

Evidence of transferrable skills to the business environment (e.g., good time management) and experience of successfully working with teams through work, academic and/or extracurricular activities

Proactivity – working independently and under your own initiative, being solution oriented, taking responsibility, and driving projects and activities to a successful conclusion.

Analytical thinking - but also able to act quickly and decisively as needed.

Prioritisation – ability to manage multiple competing priorities to deliver on time and in budget​, with good attention to detail.

Collaboration & teamwork – developing effective relationships with team and customers, gaining trust and credibility quickly. Having the confidence to work senior managers and as an effective member of a cross-functional team.

Customer focused mindset - delivering high quality projects and activities to internal and external groups with awareness and responsiveness to their needs.

Excellent communication- able to communicate complex information simply and to a wide range of professional and lay audiences, adapting wording and style to suit the audience’s needs.

Has good financial acumen. Experience of managing budgets and project management experience would be an advantage.

Fluency in English - verbal and written – is required.

You will be IT savvy and with a good working knowledge of Microsoft office packages (Outlook, Excel, PPT skills and Word at Advanced Level)

Additional Information

Please ensure that you are willing and able to live within commutable distance of the company site before applying. This placement is based in White City in London and whilst we support hybrid working, we would expect the intern to be in the office at a minimum 3 days per week. You will need to be eligible to work in the UK.

For the duration of your contract you will be employed by SRG, who are acting as the recruitment agency for this role.