Document Controller

Document Controller

Hull

£35k

Client and role ;

Our client is a specialist in the design and manufacture of high integrity heating, ventilating and air conditioning (HVAC) equipment for offshore oil and gas, nuclear, marine, petrochemical, pharmaceutical, process and energy sectors.

The primary function of this Job is to be the interface between the Company and clients with regards controlling the issue and receipt of project related documentation. The Document Controller deals with the issue and receipt of all Project specific documentation and maintaining the Document Register Database. This includes expediting overdue documentation. The post-holder will also be responsible for maintaining the Standard Documents and Templates Register, the filing and archiving of completed Project Files / Folders and were necessary provide assistance in the compilation of Project documents.

The role also includes assisting the Technical & Quality Assurance Manager in the management of the quality system, conducting internal audits, investigating customer complaints, non-conformances and risk management, along with the administration functions of the Quality Department. The role also includes carrying out Quality Control checks prior to dispatch of products, where an independent check is required.

The role holder requires knowledge of the general principles, practices and understanding of the systems, policies and processes of the Company. Work will demand the application of specialist knowledge and have planning and co-ordination content. A consistently high degree of personal responsibility and initiative is required to respond independently to queries and use judgement to deal with daily unforeseen problems and circumstances, with limited guidance. This may also include resolving issues involving other departments or external contacts.

Duties ;

Set up initial Document Register (SDRS) for new projects using Document Register database
Issue and receive project documentation and update the Document Register database
Perform a Quality Control check to ensure all documentation formats meet the requirements of both the Company and the client before issuing for official client review
Expedite outstanding documents
Maintain Standard Documents/Templates register
Maintain completed Project/Job folders and Archive libraries
Prioritise own workload in order to meet project / business needs
Deputise for Technical & Quality Manager on matters of quality (in their absence
Develop and maintain key contacts both internally and externally
General duties as delegated within the overall range of the post
To comply with employee duties and responsibilities under health and safety legislation and comply with Company rules as detailed in various health and safety policies and procedures.
Developing and maintain effective working relationships with key contacts
Show initiative and ability to help solve document management issues
Generating ideas for improved work procedures
Performing work in context of overall department priorities
Achieve a reliable and acceptable standard of planning and documentation at the first attempt, with minimal inputExperience and Qualifications ;

National Qualification Framework (NQF) Level 4 Qualifications or equivalent which must include:

2 years' experience working in a Project Engineering role

Or

National Qualification Framework (NQF) Level 3 Qualifications or equivalent which must include:

3 years' experience working in a Project Engineering role

Salary

Our client is looking to secure the ideal candidate with an attractive Salary of around £35k per annum this comes with the following Benefits: Pension 5% (Employee) / 3% (Company), Life Insurance x4 basic, (email address removed) medical assistance