Accounts Assistant

At Synaptiq Health, we are deeply passionate about advancing life-changing therapies and services. As a collective of specialised agencies, including Emotive, Initiate, and Beyond PR, we bring together unparalleled expertise across Medical Communications, Market Access & HEOR, and PR & Advocacy.
Our dedicated teams partner with top global pharmaceutical, biopharma, and biotechnology companies, as well as influential medical societies and health & wellness organisations. Our shared values and commitment drive our success, enabling us to support our clients and each other with exceptional impact. Whether you're looking to enhance your market presence, navigate complex healthcare landscapes, or elevate your communications strategy, Synaptiq Health and our agencies are here to support your success and drive meaningful change in healthcare.
Discover how our integrated approach can help you achieve your goals and make a significant impact in the world of healthcare:
Emotive – Global Medical Communications Agency
Initiate – Global Market Access & HEOR Consultancy
Beyond PR – Health Enhancing PR & Communications Agency
ROLE
We are seeking a detail-oriented and proactive Accounts Assistant to join our Finance team on a part-time basis. As an integral member of our team, you will provide essential support across various accounting and administrative functions, ensuring smooth and efficient financial operations. This role is ideal for someone who thrives in a fast-paced environment and has a passion for accuracy and collaboration.
Hours: Part-time, 20 hours per week (spread over 4-5 days)
Reports to: Finance Manager
KEY RESPONSIBILITIES
Client Billing and Accounts Receivable:
Prepare, issue, and track client invoices, ensuring accuracy and timely delivery.
Monitor accounts receivable and follow up on overdue payments to maintain healthy cash flow.
Accounts Payable:
Process supplier invoices, ensuring proper coding and authorisation.
Organise and execute supplier payment runs, ensuring timely settlements.
Reconcile supplier statements and resolve discrepancies.
Balance Sheet Reconciliations:
Complete monthly bank reconciliations for all accounts.
Reconcile other balance sheet items, including prepayments, accruals, and inter-company balances.
Expenses and Credit Card Management:
Process employee expense claims, ensuring compliance with company policy.
Administer company credit cards, reconciling transactions and ensuring supporting documentation is provided.
Project Accounting:
Support Finance Manager to track project costs and profitability, ensuring accurate revenue recognition in line with accounting standards.
Administer project oversight within Synergist by opening, updating, and closing jobs according to company procedures, including reconciling and addressing final project financial discrepancies. Also ensuring estimates are set up using correct rate cards and exchange rates.
Regularly reviewing time allocation on projects to prevent or address overservicing.
Payroll Support:
Assist with preparation of monthly payroll.
Reconcile payroll accounts and liaise with HR for any payroll-related queries.
Month-End Support:
Support the Finance Manager with month-end processes, including preparing operating cost accruals, prepayments, and other adjustments.
Provide support in generating month-end reports and analyses.
Assist the Finance Manager with tax filings, including VAT and PAYE.
Mailbox Queries:
Monitor and respond to finance-related queries via the shared finance mailbox in a timely and professional manner.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Previous experience in a similar role within an SME professional services environment, preferably in the medical communications or marketing sector.
Working towards a recognised accounting qualification (AAT / ACCA / CIMA).
Strong understanding of accounting principles and bookkeeping.
Proficiency in accounting software (e.g., Xero, QuickBooks, or similar).
Excellent Excel skills, including formulas and pivot tables.
Exceptional attention to detail and accuracy.
Strong organisational and time-management abilities.
Excellent communication skills, both written and verbal.
OUR REWARDS
25 days annual leave + bank holidays + 3 days off for Christmas + Birthday day off.
Early Finish Fridays.
Holiday purchase scheme.
6 weeks paid sabbatical after 5 years’ service.
Discounted gym membership.
Private medical insurance.
Support and well-being services.
Flu jab.
Eye tests.

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