Senior Events Assistant - Medical

It's not every day we have a chance to make the world a healthier place—but here, it’s our way of life. Idealistic? Maybe. Deeply pragmatic? Always. Real Chemistry is a global health innovation company that has carved out its space at the intersection between healthcare, marketing and communications, tech, and the people at the heart of it all. It’s with a great sense of purpose that we work together with brave health and wellness companies to create and inspire healthier, happier, and longer lives. It’s our passion. And if you’re still reading, we’re guessing it might be yours too. We are looking to add to our alchemic mix of more than 2,000 talented professionals. At Real Chemistry, we don’t just wish the world was healthier. We leverage tech, data and creativity to make it so. You in?

Real Chemistry is looking for a Senior Events Associate to join our growing meetings and events team within the Medical Education sector!

Real Chemistry is currently seeking a Senior Events Associate (SEA) to participate in end to end meetings and event management support, for our cross-functional account teams in the Global Medical Education team. The SEA will oversee and monitor faculty, and delegate management processes to include contracting, invitations, calendar management. Another key part of the role is supporting in logistical elements of meeting and event organisation, such as venue searching and liaison and management of third party vendors. The position offers a great opportunity for an individual with a passion for meetings and events to work with leading clients in the pharmaceutical and biotechnology, fields.

Ideally suited to current Account Executives/Account Associates with a particular interest in meetings and events, who would like to specialise in this area.

Who’ll Love This Job:

• You are passionate about organising and running meetings and events, and seeking a role in a fast-paced industry
• You have a driven personality with excellent attention to detail

What You’ll Do:

• End to end meeting and event management for cross-functional account teams in the running of client in-person and virtual projects
• Advise on processes, best practice, and own clear responsibilities for each meeting or event, communicating updates and progress regularly
• Oversee and monitor faculty and delegate management processes, to include contracting, invitations, calendar management
• Work with 3rd Party suppliers (i.e., production, travel and venue finding companies) as and when necessary
• Develop and maintain project timelines
• Travel to events when required for onsite management
• Have an awareness of finance processes; event budgets, approval of 3rd party invoices against purchase orders and reconciling expenses
• Support the account team in building sections of/review scopes of work to ensure all events and logistical elements have been considered and are scoped and included accurately
• Ensure accuracy on all third-party platforms
• Build relationships with key suppliers to enhance client experience
• Take personal accountability for maintaining high ethical standards and compliance
• Ensure all necessary training is complete to comply with regulations
• Identify and understand industry trends to enhance client service delivery
• Aware of/learn regulatory requirements and restrictions on venues, engagements, and hospitality in line with industry requirements

What You Should Have:

• Keen Interest in event / congress management
• Experience of the pharmaceutical industry a plus
• Science Degree is a plus
• Understanding of budgeting and cost management, and ability to manage third party vendors, brief, liaise and manage costs
• Driven personality with excellent attention to detail, ability to work alone and within a team
• Proactive and reactive; thrives being part of a fast-paced environment
• Exceptional client services skills - Must be able to take and interrogate a brief and clear and concise written and oral communication skills
• Meticulous organisation and prioritisation skills, ability to juggle multiple projects/events in parallel
• Collaborative teamwork and stakeholder engagement style
• Ability to travel to onsite events internationally

Working with Real HART: Since the pandemic, we have adapted to how our people told us they want to work. We have offices in cities with many employees and clients – New York, Chicago, Boston, San Francisco, Carmel (IN), Manchester (UK), Edinburgh (UK), and London (UK) – that serve as hubs where and when they need us. For employees who are within an hour of one of our offices, we expect attendance in the office two days per week, either at a Real Chemistry office or onsite with clients. We are not looking for attendance for the sake of attendance but believe that the opportunity to coordinate in-office team meetings, 1:1 meetings with managers, taking advantage of on-site learning, and connecting with client partners is a critical to delivering on our purpose of making healthcare what it should be. Outside of these offices, we have regions, where people work remotely but come together quarterly for collaboration, culture and learning opportunities. We call this our Real Hybrid and Regional Teams (Real HART) approach. Real Chemistry believes we are best together – and our workplace strategy fosters connection and collaboration in person – but also supports flexibility for our people.

Real Chemistry offers a comprehensive benefit program and perks, including a primary office location near in Moorgate, 25 days holiday, private medical insurance, dental insurance, pension contributions and a five-week sabbatical program. Other perks include health and wellness reimbursements, happy hours, and free healthy snacks to keep you running all day long. Learn more about our great benefits and perks at: http://www.realchemistry.com/.

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