Senior Bookkeeper (Part Time)

Role: Senior Bookkeeper (part time)
Location: Haywards Heath with Hybrid working (minimum of 2 days in office)
Hours: Part time Monday to Friday, 10:00am - 2:00pm
Pay: £22,000 - £26,000 per annum

An excellent opportunity has arisen for a Senior Bookkeeper to join one of our longstanding clients, a successful and expanding agency. The role offers the chance to work within a dynamic environment supporting a range of projects, with a focus on professional development and team collaboration.

Benefits:

Home and hybrid working flexibility
Competitive salary
Collaborative and supportive team culture
Opportunities for professional development and growth

The Requirements:

Experienced in bookkeeping and general financial administration within small business settings
Proficient in QuickBooks, with additional experience using Xero and other accounting software
Familiar with hourly rate billing, timesheet processing, and cost tracking
Background in medical communications/marketing agency environments, with insight into project-based financial workflows
Skilled in Microsoft Office Suite, especially Excel, Word, and PowerPoint
Exceptional attention to detail with proven ability to maintain accuracy while multitasking
Strong organisational and task prioritisation skills, able to manage competing deadlines
Professional, approachable, and customer-oriented in both written and verbal communication
Resilient under pressure, able to function effectively in fast-paced environments
Reliable team player who contributes positively to collaborative work environments
Demonstrates a problem-solving mindset, addressing issues proactively and logically
Accurate in data entry and record-keeping, maintaining confidentiality and compliance
Flexible and adaptable, with a willingness to take on varied tasks and assist with out-of-hours responsibilities when needed
Key Responsibilities:

Purchase Ledger Management:

Approve and code supplier invoices accurately and efficiently
Allocate expenses appropriately within event budgets
Manage cross-charging of expenses between cost centres/projects
Ensure timely supplier payments in accordance with banking limits
Generate and distribute supplier remittance advicesQuickBooks & NatWest Bank Management:

Create client quotes and issue invoices
Assist in preparing VAT returns and ensuring HMRC compliance
Reconcile credit card transactions regularly
Manage and approve payments as requiredPharmaceutical Client: Transfer of Value (TOV) Compliance:

Process speaker and delegate expenses in line with event timelines
Complete and submit TOV spreadsheets accurately and on time
Ensure out-of-scope expenses are correctly invoiced to clientsLCW Budget Oversight:

Maintain accurate data entry in QuickBooks
Track consultant activity via timesheets to compare hours vs. PO for invoicing
Generate regular budget reports for internal project tracking
Complete vendor setup paperwork for new and existing clientsSociety Finance Support:

Monitor and track sponsorship revenue
Code society and event expenses into relevant budgets
Coordinate speaker honorarium and related expense payments
Issue and log remittance advices to relevant stakeholders

If you're keen to join an exceptional team where your skills will be valued, and you'll have the opportunity to grow within a thriving, dynamic business, please apply to this Team Administrator role below or call Jamie Woodward on (phone number removed) between 9am - 5:30pm