Receptionist Office Administrator

South Normanton
1 week ago
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RECEPTIONIST / ADMIN - JOB DESCRIPTION 2025
About Transvac Transvac is a world leader in providing innovative, custom-designed Ejector systems for the process industries. With 50+ years of experience and thousands of Ejectors supplied, we have built a strong reputation backed by a comprehensive list of worldwide references across various industries, including energy, oil & gas, water, chemicals, food, and pharmaceuticals.
As both a designer and manufacturer, Transvac maintains full control over the design, raw material procurement, manufacturing, scheduling, and testing processes.
We are currently seeking a RECEPTIONIST / ADMIN person to join our busy Head Office in Alfreton, Derbyshire.
Key responsibilities include:

  • Covering reception, answering the phone, and transferring calls
  • Meeting and greeting clients and visitors, arranging refreshments and lunches when necessary
  • Filing, scanning, photocopying
  • Handling both incoming and outgoing post
  • Be responsible for the maintenance of the archives.
  • Monitoring the office clock in system and prepare daily reports, logging holiday / absence requests
  • Maintain stationary levels and place weekly order, ordering / Maintaining the company printers and photocopiers.
  • Booking hire cars and travel arrangements
  • Manage and order the canteen supplies on a weekly basis.
  • Enter Sales Orders onto Sage
  • Assist in raising purchase orders in Sage
  • Add new customers and suppliers to Sage.
  • Typing up important documentation quickly and accurately
  • Monitor the accounts email address and print off relevant documents for processing.
  • Going to the bank and post office
  • Update cashflow spreadsheet with invoices received.
  • General administrative duties for all departments
  • Any other duties as required by the business.
    Education & Experience Requirements
    1+ years of Reception / Admin.
    Strong communication skills.
    Excellent organizational and time management abilities.
    Proficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting software (e.g., Sage) is a plus.
    Strong attention to detail with the ability to multitask effectively.
    Ability to work independently and collaboratively within a team.
    Background in engineering is beneficial but not essential.
    Right to Work in the UK
    What We Offer
    At Transvac, we provide our employees with exciting work opportunities in a positive and professional environment. Our competitive remuneration packages and commitment to employee development include:
    Competitive salary within a professional and supportive environment.
    Comprehensive product training and full internal support.
    Flexible working arrangements.
    Hybrid working options.
    Generous holiday entitlement.
    Sick pay scheme.
    Performance-based bonus scheme.
    Long service recognition scheme.
    Pension scheme.
    Healthcare scheme.
    Annual inflationary salary review.
    This is an excellent opportunity to join a growing company that offers a secure and progressive career path.
    Transvac is an equal opportunities employer and is committed to promoting fairness, equality, and diversity

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