Receptionist Office Administrator

RECEPTIONIST / ADMIN - JOB DESCRIPTION 2025
About Transvac Transvac is a world leader in providing innovative, custom-designed Ejector systems for the process industries. With 50+ years of experience and thousands of Ejectors supplied, we have built a strong reputation backed by a comprehensive list of worldwide references across various industries, including energy, oil & gas, water, chemicals, food, and pharmaceuticals.
As both a designer and manufacturer, Transvac maintains full control over the design, raw material procurement, manufacturing, scheduling, and testing processes.
We are currently seeking a RECEPTIONIST / ADMIN person to join our busy Head Office in Alfreton, Derbyshire.
Key responsibilities include:

• Covering reception, answering the phone, and transferring calls
  
• Meeting and greeting clients and visitors, arranging refreshments and lunches when necessary
  
• Filing, scanning, photocopying
  
• Handling both incoming and outgoing post
  
• Be responsible for the maintenance of the archives.
  
• Monitoring the office clock in system and prepare daily reports, logging holiday / absence requests
  
• Maintain stationary levels and place weekly order, ordering / Maintaining the company printers and photocopiers.
  
• Booking hire cars and travel arrangements
  
• Manage and order the canteen supplies on a weekly basis.
  
• Enter Sales Orders onto Sage
  
• Assist in raising purchase orders in Sage
  
• Add new customers and suppliers to Sage.
  
• Typing up important documentation quickly and accurately
  
• Monitor the accounts email address and print off relevant documents for processing.
  
• Going to the bank and post office
  
• Update cashflow spreadsheet with invoices received.
  
• General administrative duties for all departments
  
• Any other duties as required by the business.
  Education & Experience Requirements
  1+ years of Reception / Admin.
  Strong communication skills.
  Excellent organizational and time management abilities.
  Proficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting software (e.g., Sage) is a plus.
  Strong attention to detail with the ability to multitask effectively.
  Ability to work independently and collaboratively within a team.
  Background in engineering is beneficial but not essential.
  Right to Work in the UK
  What We Offer
  At Transvac, we provide our employees with exciting work opportunities in a positive and professional environment. Our competitive remuneration packages and commitment to employee development include:
  Competitive salary within a professional and supportive environment.
  Comprehensive product training and full internal support.
  Flexible working arrangements.
  Hybrid working options.
  Generous holiday entitlement.
  Sick pay scheme.
  Performance-based bonus scheme.
  Long service recognition scheme.
  Pension scheme.
  Healthcare scheme.
  Annual inflationary salary review.
  This is an excellent opportunity to join a growing company that offers a secure and progressive career path.
  Transvac is an equal opportunities employer and is committed to promoting fairness, equality, and diversity