Pharmacy Administrative Support Officer

Go back Sheffield Children’s NHS Foundation Trust Pharmacy Administrative Support Officer

The closing date is 04 July 2025

Join our Pharmacy Procurement Team at Sheffield Children's! We are looking for an enthusiastic, motivated, and reliable individual to support the ordering and supply of medications, assist with invoice processing, and provide general administrative support to help keep our pharmacy services running smoothly.
About You:
GCSE English Language and Mathematics (grade C/4 or equivalent)
Proficient in Word and Excel
Experience with general office responsibilities
Strong communication skills and attention to detail
If you're ready to make a difference in children's healthcare, apply now to join our dedicated team!
Main duties of the job

Reporting into the Senior Pharmacy Technician, your responsibilities will include:
Help with ordering of pharmaceuticals, ensuring authorisation and coordination with suppliers.
Monitor and resolve issues with orders, including delays, missing items, and off-contract claims.
Raise and process pharmacy-related invoices, and communicate with suppliers and other teams to resolve invoice queries.
Provide general administrative support, including document filing, data entry, archiving, and report preparation.
Support the Homecare service by assisting with prescription processing, invoicing, auditing, and compliance with national guidelines.
Communicate with suppliers, departments, and staff, maintaining accurate records and following up on outstanding matters.
About us

At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children's Health.
We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.
We're proud that 73% of colleagues would recommend Sheffield Children's as a place to work, placing us among the top five NHS trusts in England -- and the top-ranked trust in the North East and Yorkshire -- in the latest NHS Staff Survey.
Our nearly 4,000 colleagues bring our CARE values -- Compassion, Accountability, Respect, and Excellence -- to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.
As we approach our 150th anniversary in 2026, we're excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.
We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts -- helping you thrive at work and beyond.
Job responsibilities

For more information on the main responsibilities for this post, please refer to the job description and person specification.
Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.
Diversity Statement
At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.
Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at . Together, were building a workplace where everyone belongs.
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Person Specification

Qualifications and Training

GCSE English Language - grade C / grade 4 or above.
GCSE Mathematics - grade C / grade 4 or above
RSA II/NVQ2 or equivalent experience
An understanding of the CMM (JAC) pharmacy computer system.
Experience

Experience of general office duties.
Proficient in the use of Word and Excel.
Stores work
Working in a busy office with an understanding of finance operations.
Pharmacy experience/knowledge
Knowledge & Skills

Good communication and organisational skills.
Ability to work with minimal supervision.
Ability to achieve deadlines
An understanding of how Pharmacy works within the NHS environment
An understanding of Homecare services and how to work with them
Personal Attributes

Ability to work using own initiative
Effective team worker
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Sheffield Children’s NHS Foundation Trust
Address

Sheffield Children's NHS Foundation Trust
Sheffield Children's NHS Foundation Trust

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