Clinical Trial Administrator

This vacancy is an 18month fixed term contract. For current NHSBT employees, this role can be considered as a secondment.

Job Summary

An exciting opportunity has arisen to join the NHS Blood and Transplant Clinical Trials Unit (CTU) as a Clinical Trials Administrator.

NHS Blood and Transplant’s Clinical Trials Unit holds full registration with the UK Clinical Research Collaborative (UKCRC) and has expertise in all aspects of clinical trial planning, set up, conduct, analysis and publication. We collaborate with researchers in the design, conduct, analysis and publication of clinical trials and other prospective research studies, primarily in the fields of transfusion medicine, organ donation and transplantation, tissue and stem cell transplantation.

As a key member of the team, you will support the delivery and management of our research portfolio. It will be the responsibility of the successful candidate to provide an efficient administrative service to a variety of research studies.

You will have good communications skills, a team-orientated approach and the ability to plan and undertake work in an accurate, methodical and efficient manner. A good eye for detail is essential, as are strong administrative and IT skills. An understanding of the clinical trial process, clinical practice, research governance, and a familiarity with medical terminology would be advantageous.

You will support our Clinical Trials Unit team and get involved in many aspects of our research studies, working in a friendly, professional environment. You will actively contribute by ensuring you provide administrative support in a proactive, timely and efficient manner. You can expect a comprehensive induction followed by on-going training and development opportunities.

Main duties of the job

You will be working in a fast paced and changing environment to provide comprehensive clinical trial specific administrative support to the clinical trials unit (CTU). Your responsibilities will include:

• Preparing essential clinical trial documents
• Preparing and sending study materials to investigator sites
• Tracking and processing payments
• Managing trial supplies
• Arranging meetings and taking minutes
• Facilitating coordination of ethics, regulatory and research and development (R&D) submissions
• Dealing with queries and requests from site teams
• General office duties for example photocopying and scanning documents

You will be required to undertake occasional travel to any NHSBT sites to meet the requirements of the post (prior notice will be given).

About You

Experience and Knowledge

• Experience of working in a busy office environment, using office equipment, handling conflicting deadlines and priorities
• Knowledge and understanding of the need for confidentiality
• Experience of administrative duties, for example setting-up meetings and taking minutes, running bring forward systems and chasing progress on actions
• Knowledge of Data Protection legislation
• Experience of working with information technology using Microsoft Office packages (Word, Excel and PowerPoint), or equivalent Systems and aptitude to learn new software packages

Qualifications and Training

• Extensive experience in the administration field, equivalent to NVQ level 4 OR hold an NVQ Level 4 qualification
• Minimum of GCSE grade C or above including English and Maths or equivalent qualification eg NVQ Level 2, BTEC level 2
• Information technology certificate, European Computer Driving licence (ECDL) or equivalent experience
• Demonstrates commitment to own continuous learning and development

About Us

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you’ll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.

Our three core values are what set us apart. They guide and inspire everything we do.

By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever.

You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.

What we offer:

• NHSBT promotes flexible working opportunities where the role will allow.
• 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.
• NHS pension scheme. The NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns) Further details and outline of benefits can be found at:www.nhsbsa.nhs.uk/pensions
• We’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thriveprogram embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.

Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification for the full personal attributes we require for the role. You will need to demonstrate these throughout the recruitment process.

This vacancy is not eligible for Visa Sponsorship. Please do not apply unless you have another means of establishing a right to work.

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This vacancy will close at 23:59 on 17th February 2025.

Interviews are anticipated to be held week commencing 3rd March 2025 subject to confirmation.

For informal enquiries please contact Eleanor Hounslea, Clinical Trial Manager,