Business Affairs Lead

Company Description

OVERVIEW
Publicis Groupe is one of the world's largest communications holding companies, present in over 110 countries and employing about 100,000 professionals.. The Groupe is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation.

HELPING OUR CLIENTS UNLOCK GROWTH IN THE PLATFORM WORLD
Our clients compete in the platform world, a horizontal marketplace between creators and consumers, between speakers and listeners, between buyers and sellers. To thrive in the platform world, companies must continue to innovate their products and business models. Four imperatives (1. Real Identity, 2. Dynamic, Diverse and Disruptive Creativity 3., Smart Media and 4. Direct Relationships) via our suite of world-class agencies, are necessary for modern brands to win in the platform world. At Publicis Groupe, we've invested in capabilities across these four imperatives our clients need to unlock growth. As the only one who can architect, build and orchestrate end to end solutions, not only do we have a proven record of building bespoke models for clients and leading expertise across all major industry categories, we are able to offer our talents more opportunities to grow and benefit from a richer learning experience. We call this Power of One. Powered by a 100,000-strong network via Marcel, our AI-based platform, we are also able to provide our clients and talents instant access to resource, knowledge for any need, any time, in any market.

THE SPIRIT OF VIVA LA DIFFERENCE
Viva La Difference is deeply rooted in everything we do. It has always been in our DNA. From the birth of Publicis, 94 years ago, when Marcel Bleustein-Blanchet, our founder, invented French advertising. Viva La Difference expresses how we value and respect each individual and recognize what makes us distinctive. This is the charge that inspires our teams to celebrate the differences in identity, background, culture, and experience of all of us. It is how we behave with each other and our clients, and it is deeply rooted throughout our work, to elevate and bring to life our differences throughout the platform world.

Job Description

At Publicis Production, we build connected brands by challenging conventional thinking. By blending creativity, technology, and culture, we reimagine the entire experience with our aim being to make a positive impact on the world.

As our Business Affairs Lead, you will be responsible for leading the business affairs team and handling financial and legal aspects of all agency production - TV, radio, print, integrated productions usage rights and other agency projects. You will serve as an expert and main point of contact for production team, producers, account management and agency leadership for all production matters. A positive, can-do attitude and an interest in evaluating and evolving the agency's business affairs team and processes is as important as day-to-day client responsibilities.

In this role, you will:

• Oversee the business affairs, production business managers and talent management team across offices in EMEA
• Maintain a focus on a solutions-oriented environment and educates while inspiring collaboration
• Interface and coordinate with creative, client engagement, accounting, legal and outside production partners
• Oversee a broad spectrum of legal matters including technology transactions, intellectual property rights and usage of original programming across all media platforms, advise and assist in developing, producing and utilizing global content
• Advance the department of business affairs by targeting select talent that can continue to enhance our capabilities within the evolving content landscape
• Lead scoping/evaluation of new business to determine level of business affairs staffing and involvement
• Evaluate, evolve and educate agency concerning business affairs/talent processes

Qualifications

• Understand and adhere to current client guidelines and procedures
• Review scripts, decks/storyboards and prepare estimates with producers and/or Account Management
• Support agency producer team on all production jobs through all phases of production
• Estimate and monitor all production costs
• Issue all production, stock, and music contracts and/or licenses
• Handle any billing issues and ensure proper legal approvals are secured, including any third-party trademark releases
• Manage and monitor all production costs, process contracts, and invoices
• Estimate talent session, process contracts, clear, book, and issue talent contracts
• Issue POs, review and approve all production invoices, actualize, and close production jobs
• Manage network clearance process, including identifying non-compliant claims, collecting all substantiation for claims, and working with networks toward resolution
• Collaborate with account management to ensure timely release and shipping of final commercials

Ideal traits

• Exceptional initiative, pitch-in, multi-tasking, attention to detail and follow through skills a must.
• A calm and patient demeanor when facing stressful situations and urgent deadlines
• A desire to continuously learn and evolve and grow the business affairs team for the current advertising landscape pharmaceutical regulatory and compliance guidelines (e.g., GDPR, ICH, HDSA, ePrivacy Directive etc.)

Additional Information

Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG's (Employee Action Groups).