Admin Assistant

PR AGENCY ADMIN ASSISTANT
Location: Carshalton, Greater London (SM5)
Type: Permanent, part-time
Hours: 5hrs per day, plus a 30-min lunch break, with flexible start times from 8-10am
Salary: £24,000 - £26,000 per annum DOE (pro-rata, 0.67 FTE), plus £1,250 annual bonus potential
No agencies please
About the Role
We are seeking a highly organised and efficient admin assistant to join our office-based team on a permanent, part-time basis, working five hours per day, Monday to Friday. This role would be ideal for someone seeking the security of working for a longstanding and successful local business, but with the flexibility to fit working hours around other commitments.
This is a new role within our busy PR agency, designed to support the growth of both our team and our client base. The successful candidate will work closely with our Business Support & Events Manager to support our team of account handlers in the smooth delivery of client services, and the management of our office systems.
We work from spacious & modern offices close to Carshalton Park & ponds. We support a wide range of premium brand clients across our specialist sectors, which includes the automotive, aviation, pharmaceutical and veterinary industries.
The role is office-based Monday to Thursday, working from home on Fridays.
Key Responsibilities

• Answering incoming telephone calls
  
• Welcoming visitors to Inver House & setting up meeting rooms
  
• Compiling press coverage reports for clients
  
• Collating monthly social media reports for clients
  
• Building press release distribution lists
  
• Issuing press releases to journalists
  
• Monitoring office supplies, kitchen & storerooms
  
• Accurately filing photography & videography assignments in SharePoint
  
• Providing event management support, such as preparing printed materials & ordering merchandise
  
• Managing display advertising bookings for clients
  
• Collecting and summarising colleague expenses & credit card transactions
  
• Providing general administrative backup in a timely manner
  Skills & Experience
  
• Excellent organisational and multitasking skills, with proven attention to detail
  
• Confident communicator with strong written and verbal skills
  
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable learning new systems such as SharePoint, Sprout Social, Vuelio & WordPress
  
• Ability to work calmly and confidently, both independently and as part of a team
  
• Discretion and professionalism when handling confidential information
  
• A genuine passion for delivering first class work
  Our culture
  AMPLIFY is our driving force, developed by our team:
  Authentic: We build genuine connections with our clients, who view us as an extension of their teams
  Memorable: Our creative end-to-end approach leaves a lasting impression
  Professional: Delivering excellence is not just an aspiration – it’s our everyday
  Longevity: With more than 50 years’ experience, our average client relationship is five times the industry standard
  Innovative: We provide our clients with what they need, even if they don’t know it yet
  Friendly: Collaborative and inclusive, we celebrate each other’s success, while still prioritising fun
  Yielding results: We consistently deliver creative, accurate & impactful work
  Why Join Us?
  
• Competitive Salary: £24,000 - £26,000 per annum DOE (pro-rata, 0.67 FTE), plus £1,250 annual bonus potential
  
• Time Off: 25 days holiday, plus bank holidays, and your birthday off
  
• Team Environment: Join a supportive, friendly, and high-performing team within a successful and longstanding family business
  
• Flexibility: Pick a start time between 8am and 10am, to suit you, and work from home on Fridays
  
• Great environment: Modern workstations, with a games room featuring a pool table, darts & free soft drinks. Plus, complimentary fruit & refreshments in the kitchen, and free on-site parking
  
• Social Events: Quarterly staff socials
  
• Perks: Free Perkbox membership with access to more than 200 perks
  Previous experience within a PR agency is not required. We value attitude, attention-to-detail, professionalism, and a desire to learn new skills more highly.
  If you're ready for an exciting challenge, working within a friendly and supportive team, we’d love to hear from you